Practice Staff Updates (MyProgress Version 8.1)

From Version 8.1; there are additional form options on Program instances/templates; based around Practice Staff and the enhanced flexibility it offers.

The specific roles of "Practice Supervisor" and "Practice Assessor" for users has been replaced by a generic "Practice Staff" role. This helps to facilitate greater flexibility for users to act as both roles for students. It also enables the roles to be re-named, for programmes that use different terminology.

In addition to the "Completion Role" box, there is now additional options:

Completion Roles

Who has access to complete the form. NB. The roles of Practice Supervisor and Practice Assessor being available, has been removed and instead the role of "Practice Staff" replaces them as a generic term. The student then links Practice Staff to their Portfolio via an allocation form - which is setup using the "Allocation" workflow and "Allocation Role" and "Allocation Relationship" options.

Completion Relationship

This can be left blank OR if the student links a user by an allocation form, for example a PA or PS, you can select one of those roles.

The "Completion Roles" and "Completion Relationship" options work together, so whoever is chosen within each option would have access to complete responses.

Workflow

This option appears when "student" is chosen as a completion role. This gives options of what happens after a student completes a response:

• "General" - No notifications/actions happen post response completion, the response is just saved to the ePAD.

• "Email Sign Off" - An email goes to the students PA/PE/PS (if assigned) to confirm that the form has been completed.

• "Email For Later" - An email goes to the students PA/PE/PS to add in their element of the response and then submit the response with both student (if added) and their updates.

• "Peer" - Students are able to pick from a pre-determined list of users, who are sent the assessment to complete. Usually used for peer assessments, it can also be used to send assessments to other users. The Administrator can pre-set those users from the additional drop down which appears (as below) when choosing "Peer".

• "Allocation" - This workflow is used when students use an allocation form to link a Practice Staff account to their Portfolio. If chosen you must select an "Allocation Role" and "Allocation Relationship" below.

Allocation Role

This is the generic term for various role types. The "default" options are:

• "Nominated Assessor" - Chosen if you're allowing the student to link their Nominated Assessor to their Portfolio.

• "Practice Staff" - Chosen if you intend for Practice Users to be linked to a students Portfolio. You must specify a relationship in the "Allocation Relationship" option.

Allocation Relationship

This option is used when choosing the "Allocation" workflow.

• "Practice Assessor" - Using this workflow, sets in motion the accessibility of the students Portfolio for the placement duration (+grace period). Note that students can only have ONE Practice Assessor at a time. If a student completes a 2nd response, this will remove access for their Practice Assessor from the first response.

• "Practice Supervisor" - This workflow is used when setting up a PS account by the student. Using this workflow, sets in motion the accessibility of the students Portfolio for the placement duration (+grace period). Note that students can have MULTIPLE PS' at a time.